ERP Modules

This module correlates the necessary supply of raw materials, other materials, goods and entries from suppliers with a minimum defined stock. Main features:

• Flexible registration of documents, multi-curency, flexible VAT regimes upon buying;
• Receipts for multiple invoices, variable treatment of differences upon receipt, multiple returns to supplier;
• Suppliers classification according to criteria such as discount or geographic area;
• Registration of imports based on custom import declarations, managing costs corresponding to product acquisitions, full coverage of the excise duty issue;
• One-time registration and identification of products that are within the warranty period that are bought from suppliers, recording also the warranty received from them;
• A complete range of reports, including the situation of returned products to the supplier;

• Multiple stock data management system with both FIFO and LIFO options which can also be used for localized management of inventory in different storehouses or stores;
• Real situation of necessary supply, acording to the defined stock limit;
• Price list according to product categories and type of suppliers and customers;
• Accurate tracking of products accompanied by warranty;
• Real time reports, in several currencies, for monitoring the stored quantities, delivered or invoiced, according to a variety of criteria (management, supplier, period of time, warranty periods).

• Correlates customer orders, internal orders and supply requirements from various company activities with orders issued to suppliers;
• Ensures an appraisal as accurate as possible of the required stock which should be ordered, so the company won’t have blocked money in low-speed rolling stocks or – equally critical – cause difficulties in dealing with customer orders because of insufficient stocks;
• Allows immediate recording of the ordered amount of products to meet customer orders;
• Allows the evaluation of delivery requirements between different company shops and warehouses;
• According to the available stock, reserved items, shipping times and other terms and conditions, it determines the required supply for each and every item or supplier;
• Facilitates the link between documents and provides automatic generation of subsequent documents without introducing the details once again.

• Offers a flexible working methodology, adaptable to the requirements of any user;
• Covers the external sales issues: intra-community and exports (non-EU countries;
• Possibility of classifying customers according to level of discount, category of products or geographical areas;
• Real time reports about sold items categorized by type of customers, commercial agents, period of time, in any currency;
• Reports in currency for one or several companies;
• Credit limit for each customer;
• Proforma invoice functionality, tracking the sale of products within warranty period, based on the unique product number of each item.

• Revenues and payments are defined in a flexible recording system and can be based on several types of documents, including compensations;
• Ensures the link between documents which generate paying obligations or revenues;
• Real situation of overdue bills and outstanding invoices from customers or suppliers;
• Monitoring payment obligations to external partners in their currencies;
• Situation of good or bad paying customers for one or several commercial agents;
• History of revenues and payments;
• Records of currency differences between the moment of generating the invoices and the moment of their payment.

• Allows the registration of all financial & accounting transactions, synthesizing, processing and reporting them according to local laws;
• Complete evidence both in RON and in foreign currencies with the possibility to perform accounting operations;
• Automatic registering a financial & accounting reports up to any level of details: account record, accounting balance in various visualisation forms, Cash/Bank register, Purchase/Sales Journal both regular and for VAT purposes upon sales, accounting journal;
• Special reports to the government: Vat deduction, 394 Statement Form, 390 Statement Form, Balance, Short Balance, Profit and Loss Account, Situation of archives etc. and XML data export for the Vat deduction (D300), D394 and D390;
• Quick introduction of accounts numbers either manually of by predefining templates of accounting operations;
• VAT upon cashing – purchase/sales journal / Vat upon cashing;
• Automatic closing of income accounts, expenses and VAT, revaluation of automatic currency balances.

• Allows to record any financial operation related to the organization assets, automatically reflected in the financial accounting module;
• Accounting evidence of fixed means and inventory items for market prices, in several currencies with the possibility of revaluations;
• Calculation of amortization choosing one of the usual methods: linear or accelerated amortization;
• Recording the main specific operations: putting to use, amortization and automatic amortization, sale, transfer (to a different management department), scrap page (including partial and multiple), modernizing (increase of fixed asset value), re-assessment, in-out of preservation or correction of parameters/attributes;
• Automatic issue of documents corresponding to the main operations: putting to use document, modernization document, scrap page document, fixed asset sales invoice, internal document for regulating the parameters of a fixed asset;
• Obtaining specific reports: fixed asset record, fixed asset payoff record, record of operations performed for a fixed asset, fixed assets centralist, fixed assets balance (monthly), inventory record (patrimony situation);
• Consulting specific information in the system is simplified by using the filtering mechanism according to several criteria such as: status, operation, type, payoff, management, responsible.

• Proposes an extended set of operations meant to support the needs specific to payroll calculations, pursuant to the Romanian laws;
• Calculation of pay on accord or management based upon a payroll calculation model that can be picked up from an extended list: full-time, fraction of a norm, civil conventions, management contract, censor, day labourer;
• A flexible system of collecting, adjusting and evidence of elements constituting the payroll calculation: tally sheet, days of leave (annual leave, sick leave, unpaid leave), additions and withdrawals;
• Ensure the evidence of employee employment contracts, including a history of appendices to the contracts containing decisions of amending the pay amounts;
• The application allows working with all types of contracts provided by the law: employment contracts, management contracts, civil contracts, copyright contracts, censor contracts, administrator contracts;
• Automatic calculation of: sick leaves, weekend pay rise, number of meal vouchers granted to an employee according to his/her tally sheet (if present at work), as well as the corresponding amount;
• Calculation of taxes and royalties, unemployment funds, health and social insurance (for the employee and employer, respectively);Personal deduction calculations and tax revenue;
• Personal deduction calculations and tax revenue;
• The application offers an extended list of operation reports and declarations: D205, D112, payrolls etc.

• The instrument helping you spot and distribute costs, so as to subsequently understand its profitability
• Offers the informational support for monthly and quarterly meetings for profitability analysis, in terms of: divisions, agencies, departments, projects etc.;
• Cost estimation models are achieved by following the financial & accounting transactions from three perspectives: Time, Type of cost and Place (cost centre);
• Locating costs within an organisation is seen here as a Cartesian product-type hierarchical structure for several dimensions (divisions, agencies, department, project etc.), the knots of this “localization” structure identifying the cost centres;
• Many of the accounting records associated to ERP-generated internal documents will have their cost centre automatically identifiable based on allocation rules, defined upon implementation – based on values of management attributes;
• New types of cost can be defined as the gathering of several expense accounts of similar characteristics and use;
• Costs are recorded in cost centres and afterwards re-distributed to the analysis (or profit) centres;
• Redistribution of costs can be automatized using keys of allocation based on percentages.

• Issuing invoices for services, works, rents, the bookkeeping reflecting the corresponding accounting notes;
• For works carried out with materials from the specific stock at the customer’s location work approvals can be drawn up; compensation between works invoice and works approvals;
• Reports of materials used during the carrying out of works and the necessary supplies for such works;
• Covering any warranty operations or post-warranty service, namely: accurately identifying the products / parts under warranty /out of warranty;
• Performing circuits allowing the evidence of all the service stages: upgrade document, repair sheet, sales slip, approval and invoice;
• Obtaining reports of sold products for which we offer warranty and if they are still under supplier’s warranty coverage;
• Following the works and configuration stages, accurate reflection of amounts of material used in works.

• Accurate evidence of orders that are followed by manufacturing processes;
• Bookkeeping of production, the exact situation of supply requirements;
• Real time records of stocks of raw materials and goods that are semi-finished or stuck at some point during the manufacturing process;
• Start of production evidence sheets, assessment of the degree of satisfying the orders under the existing stock conditions; generating and listing sales slips for raw materials consumed;
• Evidence of raw materials – within the manufacturing process | consumed during the manufacturing process; Possibility of automatic storing/de-storing ongoing production items, if the manufacturing process lasts more than one month;
• Preparing and printing receipts consumption for raw materials consumed; Partial receipt of the considered materials; Automatic allotting raw material receipt according to the production flow.;
• Istoric al notelor de productie care sa permita in orice moment vizualizarea uneia dintre ele History of production notes which permits in every moment access to that information;
• Calculating the increase/cutting/carving/manufacturing outputs.

This module allows the automation and programming of data exchange between ERP Transart and third party applications, virtually ensuring the integration with other parts and professional add-ons such as: e-Shop website, Retail, EDI, SFA. Main features:

• Offering a set of public functions by which an external application can communicate with Transart’s ERP system in order to request or deliver information to it, the interface module offers you;
• The possibility to extract from the ERP Transart system any information found there;
• Methods for introducing entities into the ERP Transart system, from an external application, such as customer orders or new customers details;
• Various communication methods between the ERP Transart system and the external application (text files, variable text, Excel, Access, SQL commands, respectively);
• Independence to the ERP Transart data structures – the external application can communicate with the ERP Transart system without knowing the internal structures of the database and without being influenced by any modifications at this level;

By activating ERP Transart’s interface module the exchange of data (e.g. lists, documents, reports) with other applications is made easier in two ways:

1. Using back office component dedicated to import/export operations. This component uses a buffer database (Interface Extensions) and manages all the issues related to operation management, document management, including logging and treating input/output errors during the master database synchronisation;
2. Exposing a programmable interface – API, available both as a Windows library (.dll) and as a web service (via IIS). The API interface exposes the complete set of functions that can be recalled from the application that is integrated with the ERP Transart.

• Automates the e-mailing of notices directly from ERP Transart;
• Automatic sending invoices in an electronic format;
• Personalised notification of customers: with situations on amounts and/or approaching deadlines;
• The most recent situations are delivered directly to the inbox of people responsible;
• Automatic dispatching e-mails containing personalised reports;
• Significantly reduces invoice payments (issued to your customers).

• Reduces the costs of document processing (e.g. invoices, orders) by the automation of their transfer directly to beneficiary’s information system (e.g. retailer)
• Increased accuracy in terms of accuracy of data recorded on documents;
• Shortens processing time and order time;
• Allows the reduction of products stocks that need to be ensured with the retailer;
• Improves the cash flow and diminishes the order to cash cycle etc.;
• Interfacing with Comarch and Docprocess DocXchange platforms.

WebOrder is included in the category of “business-to-business” web applications, addressing to the companies owning a distribution network for their own products or for the important products. By its facilities and functionalities, the WebOrder module offers you:

• The possibility of taking online orders from your registered partners – customers;
• Cutting phone & fax costs, expenses with order-taking staff – both your own and your partners;
• Online updated information on stock availability, prices, new products, products image, state of the issued orders;
• Prompt deliveries, 24 hours a day, 7 days a week order taking coverage of the site;
• Increases the quality of services offered in your partner relationship.

The Managerial Analysis package of the ERP system, based upon an OLAP technology, allows the analysis of large data volumes in a short time, in a most natural manner of information structuring. It’s very user-friendly because the interface is extremely easy to learn and use.

Key elements of the business: customers, sales, suppliers, purchased, products, payments, cashing, additions, discounts, agents’ activity, are deeply analysed offering updated information assisting you in making well-grounded decisions. The abovementioned key elements are analysed:

• On periods of any length (months, quarters, years);
• On comparative periods (e.g. Trim-I 2010 vs Trim-I 2009 vs Trim-I 2008);
• On different levels of detail: from global situations (company totals which managers inspect first), up to counties, towns/cities, invoice, invoice line, discounts for a product etc.;
• By different possibilities of grouping and filtering;
• With the possibility of personalising standard reports by adding/eliminating elements, in a multitude of allowed combinations, according to the actual needs.